Introduction
Information specialists who collaborate on knowledge synthesis (KS) projects invest tremendous time and intellectual labour on reviews. Despite their critical role in ensuring review quality, the outcomes of their contributions—such as successful publication—remain unclear. Consequently, there is a need to analyze longitudinal data on the outcomes of collaborations such as the rate of publication success versus the number of unfinished reviews. Our study aims to understand what happens after the intense work of evidence retrieval has been completed.
Methods
Between 2013 and 2023, information specialists from a multi-site health network collaborated with research teams on 596 KS projects. In 2024, the library team collected and analyzed KS project data from its data analytics platform, LibInsight (Springshare), with the aim of detecting trends, measuring the impact of interventions to reduce research waste, and of making recommendations for future practice. This process involved identifying the numbers of dropped projects and successful publications, of librarian co-authorships or acknowledgements, the types of review methodologies used, and more.
Results
Preliminary findings suggest a substantial number of KS collaborations with information specialists did not result in published manuscripts. The results indicate implementation of a formal policy and application process may have reduced incomplete projects. This study examined both completed and incomplete projects to identify factors that led to publication.
Discussion
This study examines the investment by information specialists in KS projects and the characteristics of projects that result in publication. Findings provide insight for more effective collaboration with research teams.

Description:
The evolving role of hospital librarians has highlighted the importance of proactive outreach to ensure that library services meet the dynamic needs of healthcare professionals. In response to this, our library implemented a new team structure with three outreach librarian positions, each dedicated to a specific client group: nursing, health disciplines, and medicine. Over the past year, we have employed a range of strategies to build meaningful relationships, enhance communication, and provide tailored services to these groups.
This roundtable session invites health librarians engaged in outreach—or those seeking to develop outreach strategies—to share and discuss their experiences. Participants will explore common challenges, innovative solutions, and lessons learned from engaging with healthcare professionals in diverse roles. Whether you are building a program from the ground up or refining existing initiatives, this session provides an opportunity to collaborate and learn from others navigating similar journeys.
Target Audience:
Library workers interested in outreach and engagement strategies with healthcare professionals.
Session Objectives:
(1) Discuss outreach strategies used to connect with distinct healthcare client groups
(2) Share common challenges,practical solutions in building relationships and promoting library services.
(3) Identify actionable takeaways for improving proactive engagement with healthcare staff.
Interactivity/Participation:
The session will be structured as an open roundtable discussion. Facilitators will guide the conversation with targeted questions, encourage participants to brainstorm solutions, and share successful practices.