Panel: Developing, Validating, and Using Search Filters to Retrieve Evidence Related to Specific Populations
2025-06-04 , 2306/2309
Language: English

Efficiently retrieving relevant evidence from databases is crucial for knowledge syntheses, particularly for underrepresented or hard-to-define populations. This panel explores the development, validation, and use of search filters for locating research on specific demographic groups, such as age groups, minority populations, or workers in particular settings. Through three presentations and an interactive conversation with the panelists, we will discuss how and when to use validated and unvalidated search filters to improve retrieval efficiency for evidence relating to the health of population groups. We will discuss the principles of filter design, focusing on terminology, inclusion/exclusion criteria, and balancing sensitivity and precision. Through examples of validated filters for minority populations, we will explore how to design filters to reduce irrelevant results while maintaining inclusivity for evolving terminology. We will review methods to ensure relevance and accuracy, including insider input, pilot testing, relative recall from published reviews, and flexibility in updating for different purposes or projects. Practical applications in academic, clinical, and policy contexts will be addressed, alongside challenges like evolving language, limited metadata specific to the population, and translating filters for use in different search interfaces. We will also discuss how information specialists share filters through publication and repositories. Inspired by resources such those provided by ISSG and the University of Alberta Library, we suggest options for finding, adapting, and citing search filters. By covering both theoretical foundations and practical applications, this panel aims to improve the retrieval of population-specific health evidence, offering tools to better serve diverse populations in healthcare and social research.

Eleni Philippopoulos (she/her/elle) is an Assistant Librarian at McGill University in Montreal, Quebec. Her liaison areas include undergraduate medical education, LGBTQ+ health, and consumer health information. She has previously worked as a hospital librarian at the Jewish General Hospital in Montreal and at Sinai Health in Toronto.

This speaker also appears in:

Robin Parker, PhD MLIS, is the Evidence Synthesis Librarian for Dalhousie Libraries in Nova Scotia, Canada where she also supports research and learning for Dalhousie University’s Faculty of Medicine. Robin recently completed an Interdisciplinary PhD at Dalhousie, using sociomateriality and qualitative research approaches to study how librarians teach evidence synthesis methods in online settings. Robin has supported hundreds of review projects and has collaborated on a meta-ethnography regarding the experiences of students who are underrepresented in undergraduate medical education. Robin has been involved with comprehensive searching and evidence syntheses for 15 years.

This speaker also appears in: